Author: Charlotte Cote

First of all, congratulations on your upcoming wedding. Getting ready to send out your wedding invitations means you are finally in the home stretch of your wedding planning – way to go! Unless you are in the event organizing business, knowing the perfect time to send out wedding invitations may feel like an uphill task. 

Most decisions regarding your wedding are up to you—there are no guidelines on what flowers to choose or how many guests to invite. However, few planning tasks have set rules, including when to send out wedding invitations. East Wind Long Island to help in figuring out when to send out your wedding invitations and how to make sending them as hassle-free as possible.

TYPICAL TIMELINE FOR SENDING WEDDING INVITATIONS

Knowing when to send your wedding invitations is more important than you think. Most people make plans weeks or months in advance, so receiving the invitation at the right time is essential to secure the date. If you give short notice, you risk not giving your friends and family sufficient time to take leave from work or make travel arrangements. Equally paramount is giving them sufficient time to RSVP.

Most wedding planners recommend mailing out your invitations six to eight weeks before your wedding date if you have already sent Save the Dates. That said, you can send the invitations a little earlier, especially for destination weddings or weddings held during busy holidays such as Christmas. If you have not sent Save the Dates, the best time to send wedding invitations is four to six months prior to your wedding. 

WHAT TO CONSIDER BEFORE YOU SEND YOUR INVITATIONS

You must make a great first impression to have a memorable wedding. Designing your wedding invitations will be your first chance to make a lasting impression. Here is what to consider before you send your invitations:

• Whether or not you have a “Save the Date.” You should send Save the Dates before the wedding invitations to let your guests know the date and location of your wedding.
• Include all the important details. Double-check to confirm you have included all the essential information, such as timing, location, and venue. Print a location map on the back of the card to make it easy for guests to arrive on time.
• Keep the RSVP list short. Only include the names and phone numbers of individuals who will guide your guests on the material day.
• Add a personal touch to your card, such as a customized message or images taken with your fiance to make it stand out.
• If you must have a dress code, include the details at the bottom of your card.
• Include a return address so you can contact your guests in person to obtain an alternative address if the invitation doesn’t arrive.

RSVP TIMELINE AND DEADLINE CONSIDERATIONS

You can have your guests RSVP via your wedding website or include an RSVP card as part of your wedding invitation suite. Indicate an RSVP deadline so your guests know when to confirm their attendance. According to RSVP etiquette, the perfect timeline is one month before the wedding.

There is a good reason behind this deadline: You and your significant other need to know the exact guest count to make your seating chart. Moreover, external vendors such as event planners and caterers must know the final count to make food and transport arrangements. If a close friend or family member doesn’t RSVP, call them or text them for additional clarification.

SAVE THE DATE WITH US

Designing and sending your wedding invitations to your friends and loved ones is an essential yet exciting part of the wedding planning process. Using the recommendations above and adding a personal touch will leave you with magnificent wedding invitations that will make your guests as thrilled as you are for the big day.

Enjoy your dream wedding at East Wind Long Island. Our breathtaking views, outstanding services, and beautiful surroundings create a one-of-a-kind experience for you and your guests. Contact us today to make a reservation.

Whether you are planning a destination wedding thousands of miles away or just a few towns over from your own, it is undoubtedly one of the most exciting events of anyone’s life. However, many couples may not even know how to begin to plan a destination wedding. There is so much to consider, and it is easy to become overwhelmed without the right guidance. So, how exactly do you plan a wedding that you’ve always imagined having? East Wind Long Island is here to help you take a look at everything you need to do in order to make your big day perfect.

Choosing a Location

When you choose a location, you also need to consider your guests’ needs.

Is it possible for all of your family and friends to travel to that particular destination? Keep in mind that not everyone may be able to embark on multiple flights.

Are children invited? Ask if the venue is kid-friendly and if the rooms are large enough for families. You need to plan and make sure that everyone can be accommodated in terms of proximity, childcare, and much more. Consider things such as parking, as well as what the town has to offer in case your guests will be staying for a few days.

Make sure the location is accessible and, most importantly, comfortable for everyone.

Taking Lodging For Your Guests into Consideration

You are certainly not required to cover the cost of accommodations for your guests, but you still must consider everyone’s budget. Do the proper research to make sure that it will be affordable for everyone. Not every guest has to stay at the actual venue where the wedding is being held, so it will definitely help if there are at least a few affordable hotels nearby. You’ll also want to ask about setting up room blocks, which can cost less. Also, make sure that there will be enough availability for all of your guests.

Scope Out Your Location Ahead of Time

The last thing that you want to do is to arrive at the location for your wedding and find out that it is different from what you expected. Make the time to visit the location ahead of time, and stay for a day or two if possible. You want to know exactly what you and your guests will be experiencing, so it is essential to scope it out a few months before booking.

Making Sure Your Venue Can Accommodate Your Wedding

Just about everyone has an idea in mind of what they’d like their wedding to be like. You need to make sure that the venue can accommodate everything you want so that you don’t have to cross anything off of your list. You may be planning a small gathering of 25 people, or you plan to invite 500 of your closest friends. Either way, you want to make sure that your wedding is unforgettable, so give yourself ample time to plan accordingly.

At East Wind Long Island, you can choose the Northampton Ballroom, a space that has skylights and an oversized dance floor. Maybe you are planning a more intimate gathering, in which case you might prefer the Westhampton, a space that accommodates 75 – 120 guests. The Luxury Resort is the perfect venue for any size event.

Find The Right Destination For Your Wedding

Your wedding is one of the most memorable times of your entire life, so you want to make sure it is perfect. East Wind in Wading River, NY, is the ideal venue to have the dream wedding that you’ve been thinking about your entire life. Let us help you make your day as magical as possible.

Contact us to discuss the wedding packages that we offer and plan a wedding like no other.

Small weddings are becoming increasingly popular among couples, with a focus on creating intimate and meaningful celebrations. Discover the benefits of planning a small wedding and tips on how to make your special day truly unforgettable. Learn how to easily manage the process, from choosing the perfect venue to personalizing your ceremony and reception.

If you’re looking for a picturesque location in Long Island, consider East Wind Long Island for your dream wedding! It is important to note that our minimum wedding count is 100+ Guests. 

Choosing the Perfect Venue

Before planning a wedding, you must first select a venue. The venue you choose sets the tone for your wedding day, from the ambiance to the photos.

East Wind Long Island’s Vineyard

The vineyard at East Wind Long Island provides an enchanting setting for an intimate ceremony. This outdoor venue is filled with beautiful, blooming flowers, lush greenery, and a picture-perfect setting for many couples. Many brides and grooms have agreed this was an ideal location for saying your vows in a tranquil and romantic setting.

East Wind Long Island’s Estate Setting

For a grander feel, consider East Wind Long Island’s Estate Setting. This location offers elegance and intimacy with beautifully manicured lawns and architectural features ideal for unforgettable photographs. The Estate provides you with an intimate setting while maintaining the grandeur of a traditional wedding venue.

Considerations for Small Wedding Venues

Considering the capacity of your chosen venue is important, even when planning for a small wedding. Ensure that your selected venue can comfortably accommodate your guest list. Additionally, consider the ambiance of the venue and how well it aligns with your wedding theme. Check the offered customization options. Can you arrange the space to fit your vision? Can you personalize the decorations, layout, and overall aesthetic?

The venue plays a significant role in shaping the experience for you and your guests on your special day. Take the time to find a location that truly resonates with you to ensure a memorable celebration.

Planning the Ceremony and Reception

The beauty of planning a wedding lies in the freedom to truly tailor the ceremony and reception to reflect the couple’s personalities and tastes.

Personalized Ceremony and Reception Ideas

Consider writing your vows or incorporating a special family ritual into the ceremony. For the reception, opt for a family-style dinner or a buffet with your favorite dishes instead of a formal plated dinner. You can also choose unique music selections that hold personal significance to you.

Coordinating With Vendors for a Small Wedding

Aligning with vendors suitable for intimate celebrations is key. Carefully select your florist, caterer, photographer, and videographer, considering their experience with and offerings for small weddings. They should be able to adapt their services to your vision and not force you into a one-size-fits-all package.

Budget-Friendly Tips for Small Weddings

Managing costs is often a priority for couples planning a small wedding. Luckily, there are several cost-saving strategies you can employ.

Personalizing Your Small Wedding

A modest wedding enables you to incorporate unique touches, giving your celebration an extra layer of intimacy and personalization. From designing your menu to décor elements, East Wind Long Island provides various customization options. Work with our in-house professionals to create the perfect day that reflects your unique style and love story.

Plan Your Wedding With East Wind Long Island

Embracing the concept of a small wedding allows you to create an intimate, meaningful, and memorable celebration. East Wind Long Island offers the ideal setting, packages, and customization options to align with your vision and turn it into reality.

To begin the exciting journey of planning your intimate wedding and to explore the offerings at East Wind Long Island, reach out to us today.

Here’s to a day filled with love, laughter, and the creation of unforgettable memories.

A wedding is a one-day event, but you can expect it to take much longer than a single day to plan your wedding. Professional recommendations for planning times range from 6 months to more than a year. Yet, the length of your engagement will be the determining factor in the amount of time you have for planning. The type of wedding you envision will also impact your planning time. 

How long will it take to plan your wedding? East Wind Long Island is here to help you look at the factors that affect a wedding timeline to find out. 

The Timeframe You’re Looking at If You’re Planning a Wedding

It’s estimated that it takes 200 – 300 hours to plan the typical wedding. That’s a full 8 – 12 days of planning if you start immediately and don’t stop until you cross the finish line. To avoid frantic planning, a common recommendation is to take a full year to plan the wedding. 

A 12-month wedding planning timeline might look something like this:

12 Months Away

• Set the date and include a backup date
• Discuss your budget
• Create a guest list and choose your wedding party
• Explore options for venues

10 Months Before the Big Day

• Book venues and vendors
• Say Yes to a dress
• Create save-the-date cards

8 Months Before the Big Day

• Refine the guest list
• Create gift registries
• Select hotels for traveling guests
• Plan your honeymoon

6 Months Before the Big Day

• Purchase invitations
• Schedule dress fittings
• Purchase wedding bands
• Plan wedding party attire

3 Months Before the Big Day

• Ensure all travel and planning documents are in order
• Send out invites
• Purchase wedding accessories 

1 Month before Exchanging “I Do’s”

• Check-in on guests who haven’t RSVP’d
• Create a wedding day timeline for vendors
• Apply for a marriage license
• Write vows

Final Week

• Confirm with vendors
• Prepare final payments for the venue and vendors
• Give the caterer a final headcount

What Planning a Wedding Looks Like

As a newly engaged couple, setting a wedding date will be a top priority. After taking a few days to enjoy your status as an engaged couple, you’ll want to consider what your wedding will look like and how many guests will be attending the ceremony. Crafting a unique schedule becomes easier when you have a firm idea of the ceremony you’re planning and your budget. 

If you’re planning a large wedding with many guests who will require travel plans, it’s best to stick to a longer engagement. Even if you’re planning a modest ceremony with a small guest list, you’ll need to consider the time needed for booking your venue in advance, dress alterations, and honeymoon plans. 

Expect your wedding planning to include these tasks at a minimum:

• Coordinating travel plans with guests
• Booking a venue
• Choosing a wedding dress
• Sending invitations
• Booking vendors
• Getting a marriage license
• Planning a reception

The Importance of the Right Venue

The venue you choose for your wedding can play a big part in reducing your planning requirements and the time needed to plan an unforgettable wedding. An all-inclusive luxury resort complete with locations for the ceremony and reception along with lodging can take many steps out of the planning process. When you book your wedding at an exclusive resort venue like East Wind Long Island, you can select your choice of on-site venues and get assistance with everything you need, including hotel accommodations for guests, restaurant reservations, shopping, spas, and more. You can book your wedding and stay on the property for the entire affair.

Planning Your Wedding Has Never Been Easier with East Wind Long Island

East Wind Long Island is more than a venue; it’s a magical wedding experience that includes everything you desire for your dream wedding. Whether you’re planning an intimate ceremony or a grand affair, you can find the ideal environment for an unforgettable event. Let us help you plan your wedding. Get in touch to learn more about our wedding packages.

 

Image Credits: Prostock-studio/Shutterstock 

You have been dreaming of your next getaway while reminiscing about the last one you went on? You remember how much it helped your relationship, as well as how much fun you both had. But, you always have difficulty when it comes to planning these getaways. You feel overwhelmed and you worry that you might make the wrong decision. Of course, you want the getaway to be both relaxing and fun for your significant other. This guide will help you with planning the perfect romantic getaway for you and your loved one.

What Activities Do They Enjoy?

Answering this question and questions like it should be on the top of your to-do list before you even think about the planning phase. This is because knowing what each of you enjoy will help you determine what time of getaway you will prefer, as well as what activities you will want to be available to you.

For instance, you may both enjoy drinking wine. This means the two of you may really enjoy staying at a winery hotel that features winery tours. You may also be looking for things to do on long island this weekend because you both enjoy the location. In that case, you may choose to stay at a long island resort.

If you do not know what your significant other likes or think they may dislike what you have planned, it never hurts to ask. It is not a requirement that weekend getaways to a resort need to be a surprise. Getting their input can help you to plan little things here and there throughout your weekend that can help amplify your experience together. For instance, you may schedule them a massage in the resort spa.

Book a Room

If you are planning a romantic weekend getaway, you will always want to call the resort in advance to make reservations to stay at the hotel. It can spell disaster if you wait until you have arrived at the resort to try and book a hotel, as they may be all booked up. This can quickly sour your romantic getaway.

Instead, call in advance. This is also a great time to inquire about additional activities you are interested in doing. This is because this can provide you with more information on those activities, if there is a waitlist for those activities, and the occupancy for those activities. This information could help you determine what you partake in during your romantic getaway.

Leave Plenty of Room for Free Time

One of the most common mistakes people make when planning a resort romantic getaway is that they overbook activities. Couples who do this end up feeling rushed and do not get to fully enjoy each activity. Instead, leave some room in your schedule for free time that should accumulate to at least a few hours each day. You might see something that you want to do that you did not plan for and now you will have the time to do it!

Always Stay Optimistic

Sometimes, life will throw a wrench into your plans. It is oftentimes unavoidable and there are two very different ways you can handle it. You could let it ruin your trip or you could prevent it from ruining your trip. Let’s face it that sometimes plans just don’t go as planned. But, this does not mean that your whole romantic getaway is ruined. Remember the reason why you are on this trip and keep in mind that as long as you two are together, there is nothing that could ruin your getaway.

Out of all travelers, 42% feel more romantic when they are on a vacation. Planning a romantic getaway for you and your loved one does not have to be a headache. It can be a fun and enjoyable experience, just like the getaway itself. Follow this helpful guide the next time you are planning a romantic resort getaway to help make the most out of the trip.

Unique wedding venues can set the pace for the biggest day of your life. Choosing the right wedding venue gives you the perfect backdrop for an unforgettable event. A lot of couples are faced with the same dilemma when it comes to finding wedding venues Long Island guests are really impressed by.

It can be a challenge to whittle down your options to find the best unique wedding venues near me when there are many good ones to choose from. Of course, there is only one best wedding venue for your big day. Following a few tips can help you to choose the wedding venue that bests represents your vision for your wedding.

What is Your Vision?

It is important that you form a vision of your wedding before you start searching for wedding venues. The more detail you can come up with the easier it will be to rule out some venues. For example, your vision is for a one of a kind wedding that is elegant, weddings in a mansion can be the perfect place for your wedding.

The point is that choosing the right wedding venues really comes down to personal preference. Consider the following:

• Are you envisioning a rustic wedding? Or do you see yourself immersed in elegance?
• How many guests do you plan on having? You always want to be sure that you choose a venue that can comfortably accommodate your guests.
• Are you looking for a turn-key approach to your wedding? Many couples choose a venue that can meet all of their needs.

Searching for unique wedding venues near me can put you in touch with some beautiful venues that will make your event a hit with guests. The perfect wedding venue will check all your boxes off the list and deliver a memorable event that is sure to please everyone.

Your wedding day should be created in your vision. With the right venue, you will have every detail taken care of and your event will be exactly as you hoped it would be. The right venue will house all of your guests comfortably, and it will offer added value options that can make wedding planning simplified.

Simplifying Your Wedding Planning

Ideally, the venues that you are considering will offer a turn-key approach to wedding planning. The right venues will have preferred vendors to choose from and be a real asset in helping you find the vendors that bring a wedding together.

Rule number one when it comes to choosing a venue is do not settle. Your venue is one of the most important parts of your wedding day. Learn more about one of Long Island’s most unique wedding venues.

Almost 42% of people that travel tend to feel even more romantic while on vacation. It’s good to get away. It’s even better to get away with a loved one so you can spend quality time together and reconnect. Romantic getaways that are located near beaches, wine country, and at a romantic hotel are sure to set the ideal tone for a weekend, a few days, or an entire week. No matter how long you choose to stay, make a luxury resort your destination. The luxurious décor combined with extraordinary hospitality and modern conveniences will impress your partner and bring you even closer together.

Plan Romantic Long Island Getaways

Romantic getaways do not have to be difficult to plan. This is especially true when you choose iconic resorts that provide luxurious hotel rooms and accommodations that range from traditional to exclusive ambassador suites. Even if you only want to plan a few afternoon romantic getaways, top resorts provide special promotions and offers that make you feel as if you’re miles away from home. Relax, get pampered, and book a wine tour to fully set the mood. If you and your partner enjoy sports together, schedule a golfer’s package with an overnight stay with boutique hotel accommodations. Your evening should include exclusive dinner reservations at a top-tiered Zagat-rated restaurant too.

Luxury Matters When Planning Romantic Getaways

What would romantic getaways be without luxury? They wouldn’t be nearly as exquisite or relaxing. Book romantic getaways with luxury hotels that offer unique dining experiences, specialty packages, tranquil spa amenities, and local activities available year-round. The hotel itself should provide luxury amenities including a heated indoor pool, scrumptious eating establishments, spa and hair boutiques, and even business services for working people who still want to get away with their loved ones.

Get More Connected with Your Partner

Life can get busy and make even the closest couples feel disconnected. Reconnect during romantic getaways. Even the shortest trips can make you feel more connected to loved ones. While there are many options available, keeping your destination romantic is an exciting way to build anticipation. Just planning this type of trip is fun from the very start. Plan out as many as the logistics as you can ahead of time so you and your loved one can enjoy the entire trip from beginning to end without any disruptions. Getaways are a way to bond even before the trip has officially begun.

Getaways Make Couples Happier and Healthier Mentally

Are you looking for a way to become happier and mentally healthier with your partner? You guessed it, romantic trips are perfect when it comes to helping reduce stress levels and increase happiness. Who doesn’t love spending time with their significant other? Everyone needs time away from the hustle of life. Research within the U.S. has already shown that trips, no matter how long, are healthy. Take time for yourself and your partner. Your health, relationship, and sanity will thank you for it.

Trips Give Couples a Chance to Communicate on a Different Level

A romantic trip is great for the structure of your relationship. When you get the chance to get away from the daily grind, you are both able to spend true quality time together. The opportunity to communicate on a special level is present while on a trip versus when you are just stuck at home. When you slip into a relaxed and fun environment, lines of communication that were more than likely neglected are more open. Get a different and better perspective on your relationship while enjoying your next romantic vacation.

Restore Lost Intimacy

The best thing about romantic escapes is the ability to restore lost intimacy. It takes work to keep a committed relationship happy. Spend time away together to renew intimacy even after you get back home. A luxury getaway is exactly what couples need to be reminded about the things they love in one another while strengthening their commitment. Book your next romantic trip now to start rekindling your love and affection.

Choosing your honeymoon location isn’t an easy task with so many bustling cities and romantic getaways out there. About 1.4 million U.S. newlyweds travel for their honeymoon while other couples prefer to stay local at spa resorts. Either way, it can be a challenging decision that takes a lot of planning.

Whether you’re looking forward to a jam-packed honeymoon or a more relaxing getaway, here are a few tips you can use to help you choose your honeymoon destination.

Start with narrowing down your options

It’s easier to compare honeymoon ideas when you’re only working with a few options. Talk to your partner to determine what kind of destination the two of you are going for. Do you like the idea of traveling abroad or would that put too much stress on the two of you so soon after your wedding? Do you prefer to stay local to cut down on travel costs?

Consider making a list of your top destination sites for your honeymoon and have your partner do the same. When you each have a small list, compare destinations and start narrowing down.

Consider your budget

The average honeymoon lasts between seven to nine days, but some couples will honeymoon for up to a month depending on their budget. Make sure to take the time to consider the budget you and your partner have for your honeymoon.

You can typically narrow down which destinations fit within that budget. Plane tickets, for instance, are a major expense depending on how far you’re traveling. Out-of-pocket expenses for items like transportation and passports are also necessary to plan for.

Think about the weather

If you’re honeymooning somewhere like Long Island, you can easily plan for the weather at your honeymoon destination. But if you’re going somewhere unfamiliar, it’s important to take a look at the local climate. For instance, certain destinations experience rainy seasons that could put a serious damper on your honeymoon if you were expecting lots of sun.

Check out local destinations

East Wind Long Island offers romantic spa resorts and weekend getaways for you and your partner to enjoy whether it’s your honeymoon or you’re looking for a romantic trip. From winery tours to luxury amenities, you can find everything you need right here. To learn more about our romantic spa resorts and packages, contact East Wind Long Island today.

Are you worried about where you’ll hold your wedding ceremony and host a bachelorette party? Worry no more! Whether you’re looking for a destination wedding venue or a local romantic hotel to host your wedding events, there are a few essential factors that you’ll need to consider. The issues to consider may make the process look a little intimidating, but here are a few considerations that can make your work easy.

Consider Proximity and Comfort

How close is your chosen romantic hotel? Does your prospective wedding venue present the comfort that you desire? Delaying your bachelorette party or honeymoon can have a devastating impact on your big event. As such, you should do an early and diligent search to find a hotel that is near your hometown.

Booking a wedding venue that is close to you will ensure that you don’t travel extra miles to get to your romantic hotel. Traveling for long distances can cause great exhaustion, and with such fatigue, you may be unable to focus on your wedding events. So opt for someplace that is close enough.

Consider the Hotel Amenities and Ambience

Does your prospective getaway destination have a lobby or bar lounge where your guests can convene and enjoy the event? Will you need a dance floor to host your wedding party? These are some of the questions that you should ask when making choices. Indeed, a romantic hotel with a spa, dancing room, bar, swimming pool, parking lots, and other essential hotel amenities will be a better choice for you. The presence of a wide array of amenities makes any romantic hotel more comfortable.

Weigh Your Privacy and Time Spent With Guests

Once you’re on your romantic getaway, you may need some time with your spouse if you’ll be spending the honeymoon in the same hotel. You may also need some privacy in your spa or during bachelorette parties. If you choose to get hosted in the same hotel as your guests, then you’ll have to give up some privacy. To get more privacy and comfort, you can book rooms on different floors from the rest of your guests. It’s all up to you to figure out your preferences: will you need more romance and privacy, or more time with your friends and family.

Check the Location of Your Room and Noise Levels

Ideal rooms for newlyweds shouldn’t be close to busy streets, swimming pools, construction sites, or elevators. The noise from such sites can disrupt your special occasion or make you sleepless.

Capacity

What’s the ability of your romantic hotel to host your event? A long island resort with a 350 room capacity can’t host your wedding event that will receive 500 guests. Overcrowding may breach the safety codes of such venues. You should also check the FandB minimums from previous events to get proper records that can help you in planning for your wedding event.

Accessibility

Accessible wedding venues make it possible for all guests to access the amenities and buildings. Accessibility is essential for guests with special needs. You’ll first need to know who your attendees will be. You should also assess their unique needs to determine whether they can get better access and movement around your venue. Also, ensure that your wedding venue has facilities that can meet the needs of children who may be part of your guests.

Summary

An average of 44,230 weddings take place every weekend, and this buzz of wedding activities make most wedding venues busy all weekend. Selecting a perfect romantic hotel for your wedding getaway is a crucial thing to do to get a fantastic wedding and honeymoon experience. But if you get it wrong, then you may end up ruining your special event. Consider the tips cited in this post, and the chances of having an elegant and successful wedding will be high.