How To Plan A Small Wedding

Small weddings are becoming increasingly popular among couples, with a focus on creating intimate and meaningful celebrations. Discover the benefits of planning a small wedding and tips on how to make your special day truly unforgettable. Learn how to easily manage the process, from choosing the perfect venue to personalizing your ceremony and reception.

If you’re looking for a picturesque location in Long Island, consider East Wind Long Island for your dream wedding! It is important to note that our minimum wedding count is 100+ Guests. 

Choosing the Perfect Venue

Before planning a wedding, you must first select a venue. The venue you choose sets the tone for your wedding day, from the ambiance to the photos.

East Wind Long Island’s Vineyard

The vineyard at East Wind Long Island provides an enchanting setting for an intimate ceremony. This outdoor venue is filled with beautiful, blooming flowers, lush greenery, and a picture-perfect setting for many couples. Many brides and grooms have agreed this was an ideal location for saying your vows in a tranquil and romantic setting.

East Wind Long Island’s Estate Setting

For a grander feel, consider East Wind Long Island’s Estate Setting. This location offers elegance and intimacy with beautifully manicured lawns and architectural features ideal for unforgettable photographs. The Estate provides you with an intimate setting while maintaining the grandeur of a traditional wedding venue.

Considerations for Small Wedding Venues

Considering the capacity of your chosen venue is important, even when planning for a small wedding. Ensure that your selected venue can comfortably accommodate your guest list. Additionally, consider the ambiance of the venue and how well it aligns with your wedding theme. Check the offered customization options. Can you arrange the space to fit your vision? Can you personalize the decorations, layout, and overall aesthetic?

The venue plays a significant role in shaping the experience for you and your guests on your special day. Take the time to find a location that truly resonates with you to ensure a memorable celebration.

Planning the Ceremony and Reception

The beauty of planning a wedding lies in the freedom to truly tailor the ceremony and reception to reflect the couple’s personalities and tastes.

Personalized Ceremony and Reception Ideas

Consider writing your vows or incorporating a special family ritual into the ceremony. For the reception, opt for a family-style dinner or a buffet with your favorite dishes instead of a formal plated dinner. You can also choose unique music selections that hold personal significance to you.

Coordinating With Vendors for a Small Wedding

Aligning with vendors suitable for intimate celebrations is key. Carefully select your florist, caterer, photographer, and videographer, considering their experience with and offerings for small weddings. They should be able to adapt their services to your vision and not force you into a one-size-fits-all package.

Budget-Friendly Tips for Small Weddings

Managing costs is often a priority for couples planning a small wedding. Luckily, there are several cost-saving strategies you can employ.

Personalizing Your Small Wedding

A modest wedding enables you to incorporate unique touches, giving your celebration an extra layer of intimacy and personalization. From designing your menu to décor elements, East Wind Long Island provides various customization options. Work with our in-house professionals to create the perfect day that reflects your unique style and love story.

Plan Your Wedding With East Wind Long Island

Embracing the concept of a small wedding allows you to create an intimate, meaningful, and memorable celebration. East Wind Long Island offers the ideal setting, packages, and customization options to align with your vision and turn it into reality.

To begin the exciting journey of planning your intimate wedding and to explore the offerings at East Wind Long Island, reach out to us today.

Here’s to a day filled with love, laughter, and the creation of unforgettable memories.

How Long Does It Take To Plan a Wedding?

A wedding is a one-day event, but you can expect it to take much longer than a single day to plan your wedding. Professional recommendations for planning times range from 6 months to more than a year. Yet, the length of your engagement will be the determining factor in the amount of time you have for planning. The type of wedding you envision will also impact your planning time. 

How long will it take to plan your wedding? East Wind Long Island is here to help you look at the factors that affect a wedding timeline to find out. 

The Timeframe You’re Looking at If You’re Planning a Wedding

It’s estimated that it takes 200 – 300 hours to plan the typical wedding. That’s a full 8 – 12 days of planning if you start immediately and don’t stop until you cross the finish line. To avoid frantic planning, a common recommendation is to take a full year to plan the wedding. 

A 12-month wedding planning timeline might look something like this:

12 Months Away

  • Set the date and include a backup date
  • Discuss your budget
  • Create a guest list and choose your wedding party
  • Explore options for venues

10 Months Before the Big Day

  • Book venues and vendors
  • Say Yes to a dress
  • Create save-the-date cards

8 Months Before the Big Day

  • Refine the guest list
  • Create gift registries
  • Select hotels for traveling guests
  • Plan your honeymoon

6 Months Before the Big Day

  • Purchase invitations
  • Schedule dress fittings
  • Purchase wedding bands
  • Plan wedding party attire

3 Months Before the Big Day

  • Ensure all travel and planning documents are in order
  • Send out invites
  • Purchase wedding accessories 

1 Month before Exchanging “I Do’s”

  • Check-in on guests who haven’t RSVP’d
  • Create a wedding day timeline for vendors
  • Apply for a marriage license
  • Write vows

Final Week

  • Confirm with vendors
  • Prepare final payments for the venue and vendors
  • Give the caterer a final headcount

What Planning a Wedding Looks Like

As a newly engaged couple, setting a wedding date will be a top priority. After taking a few days to enjoy your status as an engaged couple, you’ll want to consider what your wedding will look like and how many guests will be attending the ceremony. Crafting a unique schedule becomes easier when you have a firm idea of the ceremony you’re planning and your budget. 

If you’re planning a large wedding with many guests who will require travel plans, it’s best to stick to a longer engagement. Even if you’re planning a modest ceremony with a small guest list, you’ll need to consider the time needed for booking your venue in advance, dress alterations, and honeymoon plans. 

Expect your wedding planning to include these tasks at a minimum:

  • Coordinating travel plans with guests
  • Booking a venue
  • Choosing a wedding dress
  • Sending invitations
  • Booking vendors
  • Getting a marriage license
  • Planning a reception

The Importance of the Right Venue

The venue you choose for your wedding can play a big part in reducing your planning requirements and the time needed to plan an unforgettable wedding. An all-inclusive luxury resort complete with locations for the ceremony and reception along with lodging can take many steps out of the planning process. When you book your wedding at an exclusive resort venue like East Wind Long Island, you can select your choice of on-site venues and get assistance with everything you need, including hotel accommodations for guests, restaurant reservations, shopping, spas, and more. You can book your wedding and stay on the property for the entire affair.

Planning Your Wedding Has Never Been Easier with East Wind Long Island

East Wind Long Island is more than a venue; it’s a magical wedding experience that includes everything you desire for your dream wedding. Whether you’re planning an intimate ceremony or a grand affair, you can find the ideal environment for an unforgettable event. Let us help you plan your wedding. Get in touch to learn more about our wedding packages.


Image Credits: Prostock-studio/Shutterstock